Financial Information for Parents and Students
In this section you will find all of the answers to your queries relating to financial processes here at Health Futures UTC. Simply select the relevant tab below, where you will find all of the information and guidance that you may need.
- Important Deadlines
- Travel Subsidy
- Free School Meals
- 16 - 18 Photo Card and Unique Validation Code
- PayPoint Card
***IMPORTANT FINANCE CHANGES FOR STUDENTS / PARENTS***
As of 30th April 2018, the cash machine in the school will no longer be of use. Parents / students will need to credit their accounts via ParentPay for all payments. For your information, please see the key dates and deadlines leading up to the cashless process on the letter below:
DEADLINES / KEY DATES TO REMEMBER
31st March 2018 – All ParentPay accounts should be activated no later than this date so we can rectify any issues that may occur.
20th April 2018 – Final payments for the Year 11 Prom 2018 must be made by this date.
30th April 2018 – The school will be cashless from this point forward. All payments must be made online through ParentPay.
4th May 2018 – Final payments for the Year 13 trip to Thorpe Park must be made by this date.
25th June 2018 – Visit to Thorpe Park for Year 13 students.
Travel Subsidy Process and Information
- Travel Subsidy application process
- How can I qualify?
- Showing your travel pass
- When will I receive my payment?
- Will I get paid during the 6 week holidays?
- How will I receive my travel subsidy?
- I haven’t received my travel subsidy payment, what should I do?
- Do I get a travel pass from Health Futures UTC?
- Download the Travel Subsidy Policy
- Download the Travel Subsidy Application Form
Sandwell Local Authority Education Benefits Team administer all applications for Free School Meals on behalf of Health Futures UTC. For more information, please visit: http://www.sandwell.gov.uk/info/200151/education_benefits/2176/free_school_meals
HOW TO APPLY
If you would like to apply for free school meals, please follow the steps below:
- Visit https://www.sandwell.gov.uk/forms/form/16/free_school_meals to complete an application online – this is the quickest way of applying
- Alternatively, you can collect a paper application from the reception desk and post to:
Education Benefits and Transport
P.O. Box 16230
Sandwell Council House
WHAT HAPPENS NEXT?
Sandwell Local Authority Education Benefits Team will notify you via post if you are eligible. You can contact the team on 0121 569 8186 or 0121 569 8189 to find out the status of your application
STUDENTS WHO ARE ELIGIBLE
Successful applicants will receive £3.00 per day, credited to their student card, to spend in the school canteen and café. Lunch costs £2.00 for a main meal and £1 for a dessert. If students are in receipt of Free School Meals and would like to purchase snacks or drinks in addition to their lunch, they will need to make regular deposits on ParentPay to credit their account with the additional funds to cover the cost of this.
IMPORTANT FINANCE CHANGES FOR STUDENTS / PARENTS
As of 30th April 2018, the cash machine in the school will no longer be of use. Parents / students will need to credit their accounts via ParentPay for all payments they need to make to the school. All ParentPay accounts should be activated no later than the 31st March so we can rectify any issues that may occur.
MAKING PAYMENTS USING PARENTPAY
At Health Futures UTC, we operate a cashless catering system, whereby all students and staff are issued with an identity card that is linked to the catering account. We use ParentPay as our secure online payment facility and an online account has been created for you so that you may regularly credit your child’s dinner money account or make one- off payments towards trips, proms etc. If you require login details to ParentPay, please email email@example.com
If you have any questions regarding ParentPay, please visit ParentPay’s FAQ page: https://www.parentpay.com/parent-account-faqs
HOW TO ACTIVATE YOUR ACCOUNT
1. Navigate to https://www.parentpay.com
2. Select Login at the top right corner of the screen
3. Enter the username and password provided by the school and click Login
4. Complete the activation as detailed on the screen.
5. You can now log in to your account.
NEW STUDENTS STARTING IN SEPTEMBER 2018
Login details will be posted to parents during the 2018 summer holidays so you may credit your child’s account, ready for their first day at Health Futures UTC.
The 16 – 18 Photocard application and Unique Validation Code
This is a scheme that enables 16-18 year old students to purchase a 16-18 photocard, entitling them to travel on public transport at ‘child fare’ rates. Students DO NOT have to be eligible for, or in receipt of, a travel pass subsidy from Health Futures UTC to apply for this card. It is available to all 16-18 year old students through Network West Midlands.
You will need to be on roll at Health Futures UTC, and will need to collect a Unique Validation Code from our reception desk, before applying on the website below:
WHAT IS A PAYPOINT CARD?
Although the online payment method via ParentPay is the easiest payment option, we understand that some parents / students may prefer an alternative cash option. A PayPoint card can be offered to students by Health Futures UTC, allowing you to credit your child’s account using cash at a PayPoint store.
ORDER YOUR PAYPOINT CARD
If you do not wish to make payment online via ParentPay, you can request a PayPoint card by emailing firstname.lastname@example.org. It can take up to 3 weeks for the PayPoint card to be delivered to your school. An email will be sent to the student asking them to collect the card from reception.
PAY FOR DINNER
The PayPoint card will only work for school meals. Please take cash along with your PayPoint card to your local PayPoint store and make a payment at the counter.
PAY FOR OTHER FEES
To pay for trips, prom, exam fees or anything else, please contact Mrs Kumari who will issue you with a barcoded letter. You will need to take the barcoded letter to your local PayPoint store and pay cash over the counter.
***PLEASE NOTE: Payment using a PayPoint card or barcoded letter will not instantly credit your child’s school account. Please allow atleast 48 hours for these payments to be processed. If you need to credit your child’s account sooner than this, you must log in to your ParentPay account and make payment using your credit / debit card.***
LOST / DAMAGED PAYPOINT CARDS
Health Futures UTC will incur the charges for the first PayPoint card ordered for your child. This card must kept safe as cash payments to your child’s account cannot be made without it. If your card is lost or damaged, parents / students will need to pay for replacements. The cost of a PayPoint card is £1.50 + VAT.
CHECK YOUR TRANSACTIONS AND BALANCE
You can check your balance online and view your child’s transaction history by logging into your ParentPay account. If you need your login credentials for the ParentPay website, please email email@example.com.